Data Room Confidential Mode

Data room confidential mode is a feature which allows administrators of virtual data rooms to restrict a particular user’s access to the VDR in accordance with their IP address or device type. It is a valuable tool for M&A transactions as well as other sensitive business ventures.

A good provider will allow users to create granular permissions, and also use two-factor authentication. They should also provide a remote shred feature that deletes documents downloaded after an administrator removes access. They will also be able to handle most popular file formats, including PDFs and XLSXs. The top providers will be able to add a watermark on files that users download which will help deter users from sharing leaked copies files online. They can also set a date for the expiration of downloads which will stop unauthorised downloading.

Redaction is a different tool that allows the administrator to hide (black out) specific portions of text or parts of a file from authorized users. This feature is crucial as it protects all personal information and critical business data from hackers. The most trusted VDR providers will be able to remove PDF, doc, TXT, docx, ppt, pptx GIF, jpg, and gif files and Q&A attachments.

Some providers let users using business software print documents that automatically include a “watermark” and even download the original version. A reputable provider will provide a question-and-answer feature which allows users to discuss documents in the dataroom and keep answers in the form of a searchable database. This can be extremely useful for M&A deals or any due diligence project.